When launching innovative medical treatments, reviewing cases, and doing eligibility checks is of vital importance. Implanting physicians, who are located all over the world, benefit from the expertise and the support of the clinical specialists of the medical device company when treating their patients. This case study shows how communication via our clinical software decidemedical can simplify the associated complex processes for everyone involved in an easy, efficient, and regulatory-compliant manner. Skilled people combined with smart tools result in safety and excellent benefits for the patients!
One of the worldwide leading TAVI (Trans Aortic Valve Implantation) manufacturers
The heart valve manufacturer, which has a highly skilled support team in the Netherlands and California, offers GDPR-compliant, fast, and easy clinical decision sizing- and support-services to its physicians which are located all over the world. Clinical information and medical images (CTs, Echos, Angios) have to be exchanged in a GDPR compliant manner.
On its web-based platform decidemedical, ClinFlows sets up individualized workflows based on the client’s requirements. With secured access, participating sites, from all around the world, can upload clinical data and medical images such as echos, CT’s, and angios of their potential TAVI patients. Defined DICOM tags, included in the medical images are automatically anonymized resulting in a pseudonymized data set. As soon as physicians upload a new case, the TAVI-support team is notified. The team members can directly download the clinical data and medical images, process and analyse them and send their final report as well as recommendations to the treating physician via decidemedical. The physician, in turn, is notified by email that the case has been reviewed and can consider the expert’s measurements and recommendations when treating the patient.
Workflow in practice (based on decidemedical real audit trail data):
10:11am: In the morning, a physician from Czech Republic logs in to ClinFlows’ decidemedical platform via his web-browser. The physician creates a case, enters clinical information, and uploads CT data. The individual DICOM tags included in the CT images are automatically anonymized resulting in a pseudonymized, GDPR-compliant data set.
10:16am: Only five minutes later, the physician hits the submit button to send the filled case to the company’s expert team for review, who is notified via email.
10:41am: The expert located in the Netherlands logs in to ClinFlows decidemedical platform, downloads the CT data from the Czech Republic and starts the analysis and measurements.
12:25pm: Right before lunch, the expert finishes the task and uploads the analysis outcome, i.e., the detailed report containing measurements and screenshots to decidemedical. A notification is automatically sent to the physician straight away.
1:08pm: The Czech physician logs in to decidemedial and reviews the analysis report he uploaded less than 3 hours ago.
It took the physician just 5 minutes to upload a TAVI case to decidemedical including several hundreds of MegaByte of CT data – and he didn’t even need to install any software. Despite the local distance, after 2 hours and 14 minutes only, a detailed TAVI expert analysis report was made available to him via decidemedical – in an easy, safe and compliant way. This presents a great way to support physicians, leverage medical expertise and offer excellent client service.
How does your team organize case reviews, eligibility checks or similar tasks? What challenges do you face when doing so?
Discuss here or contact us at info(at)clinflows.com
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